Time Management Techniques
Tips For Time Management: Organize Your Day,
Increase Productivity &
Improve Your Overall Quality Of Life
Time management techniques are all about
efficiency and how to regulate the way we spend
time. Using certain tools and techniques will help you feel
more productive throughout your day.
If you
master the following activities your time will be managed
more effectively.
Planning
Allocating
Setting Goals
Delegating
Analyzing
Monitoring
Organizing
Scheduling
Prioritizing
Learning
the principles of time management techniques and tips are important
because it will help you
increase productivity, and foster both efficiency and effectiveness.
Thus, the underlying objective of managing time is to reduce loss of
all
kinds of resources, including time, money and effort. Which
in turn will put you in a position to excel in business and your
personal life.
Summary of Successful Time
Management Techniques:
ABC
analysis: Group tasks under ‘A’ or ‘B’ or
‘C’ according to
their urgency and importance.
Pareto
analysis: Divide
tasks according to
the time they will take. Research claims that 80% of the tasks can be
completed
in 20% of the time, while the remaining 20% of the tasks take up 80% of
the
time. In order to increase productivity, priority must be given to 80%
of the
tasks that can be completed in 20% of the time.
FIT:
Tries to achieve
a correspondence
among all the factors that control the nature of a given task. Apart
from time,
the factors include, location, financial investment, human resources,
importance, profitability, etc.
POSEC: Promises to
help you Prioritize,
Organize,
Streamline,
Economize
and Contribute.
Tools You Will
Need In Order To Successfully Implement Your New Time Management Techniques & Skills:
- Clock and/or Watch:
Clocks and watches tell you when to commence an activity; they also
indicate the time for the completion of an activity. Their advantage
lies in the fact that they are everywhere.
- To-do Lists:
created with the help of a pen and a paper, are the cheapest way to
regulate the way you spend time. Instead of pens you can use
different-colored markers – they are ornamental as well as instrumental
– they add color to your life, and they allow you to color-code your
activities according to importance.
- Calendar, Appointment Book or
Planner fulfill similar purposes. Only use one and include
all personal and professional events that you need to
remember.
- Time Management Software
from sites like www.dovico.com, www.effexis.com, www.rescuetime.com,
etc., will enable you to organize
your tasks, prioritize them, group them, sort them, set reminders, etc.
- Personal
Digital Assistant (PDA) will allow you to do all the above
and more, more efficiently. By virtue of its size and weight, it can be
carried around effortlessly. If your phone offer a calendar
use it. Set an alarm to remind you of all important events on
your schedule.
How Can A Business Coach Help You Implement Your Newly Acquired Time Management Techniques?
A number
of time management techniques have been listed in
this article. A diversity of time management software is available on
the web.
They go by a bewildering variety of names such as ‘time tracking
software’,
‘time management software’, ‘project tracking’,
time-sheet system’, ‘employee
time-sheets’, etc. All of them promise to deliver effective
time
management for busy people.
But how
do you choose the appropriate technique/software?
How do you know which is best for you? With the assistance of business
coaches
you can make this task both simple and realistic.
Based on an analysis of
your personality and your circumstances, a business coach will
recommend the
software/technique that is most relevant to your situation. They can
even train you on how to use the software/technique you chose.
If there is no improvement in
your time management skills in spite of using the software/technique,
business
coaches can even offer you affordable one-to-one coaching to help you
get to the real root of the problem.
From
Time
Management Techniques to
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